New Member Application Form

Belgrave South Toy Library

New Member/Volunteer Application Form

Contact Details

First name: Surname: Email Address: Mobile Number:

Address:

Street Number and Street Name:

Suburb:

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Home Phone Number:

Membership Type:

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Membership Information:

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Roster Preferences:

As we are a member-run organisation, you will be required to assist in the toy library 3-4 times a year. Please select your preferred roster day:

First Roster Pref:

Second Roster Pref:

Agree and Submit:

I agree to the Terms and Conditions of membership set out by the Belgrave South Toy Library

I agree to the Code of Conduct and Child Safe Policy set out by the Belgrave South Toy Library

I agree to the WAIVER, RELEASE AND INDEMNITY FOR BICYCLES AND SCOOTERS set out by the Belgrave South Toy Library

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WAIVER, RELEASE AND INDEMNITY FOR BICYCLES AND SCOOTERS

Belgrave South Toy Library

WAIVER, RELEASE AND INDEMNITY FOR BICYCLE AND SCOOTERS

The Belgrave South Toy Library ("Provider") is pleased to make bicycles and scooters available to subscribers ("the Service").

As a subscriber to the Service you acknowledge that there are dangers and risks inherent with bicycle and scooter riding (the “Activity”) to which any child under your supervision ("Your Child") may be exposed.

The Provider does not provide protective clothing or bicycle helmets and it is your responsibility to ensure that Your Child wears a helmet at all times and is otherwise appropriately attired when participating in the Activity. You agree that Your Child will participate in the Activity at your own risk. You also agree to voluntarily assume responsibility for supervising the Activity and any injury, death or property damage you or Your Child may suffer or cause as a result of participating in the Activity.

To the maximum extent possible at law, you (both in your personal capacity and on behalf of Your Child) agree to release, hold harmless and indemnify the Provider and its respective officers, employees, servants, agents and contractors (the “Indemnified Persons”) against all actions, claims, suits, costs, expenses, demands and damages suffered or incurred by the Indemnified Persons or any one or more of them by reason of, or in respect of, or in any manner whatsoever arising out of, or caused by, your use of the Service or Your Child's participation in the Activity.

You agree that you are subscribing to the Service on the express condition that the Provider: (a) will, under no circumstances be liable or responsible in any manner whatsoever for any death, loss, accident, damage or injury to you, Your Child or any of your servants, agents, contractors, visitors or invitees or any other person whatsoever (“Related Party”) which may happen as a result of your use of the Service or Your Child participating in the Activity; and (b) will not incur or be under any liability whatsoever to you, Your Child, or to any Related Party for any loss, damage or injury to or in respect of any of your property or of any Related Party’s property.

The Provider is not liable to you, Your Child or any Related Party in respect of any indirect or consequential loss. For the avoidance of doubt, ‘consequential loss’ means loss or damage arising from a breach of contract, tort (including negligence), under statute or any other basis in law or equity of an indirect or consequential nature including, but without limitation, loss of profits, loss of revenue, loss or denial of opportunity, loss of goodwill, loss of business reputation, future reputation or publicity, damage to credit rating and indirect, remote, abnormal or unforeseeable loss, or any similar loss whether or not in the reasonable contemplation of the parties

I Agree

Terms & Conditions of Application

Please see the Membership Form and the Terms of Conditions for the full conditions of membership.

But in summary these conditions are:

I apply for membership of the Belgrave South Toy Library Inc. and agree to abide with its Rules and Constitution and to indemnify the Library, its members and staff against all loss or liability, however caused, arising from any borrowing of any toys or other items.

I agree to receive communications by email, including notices of rosters and meetings.

I acknowledge that for safety reasons helmets must be worn when using bikes, trikes and scooters and that this is my responsibility as the borrower. I have sighted and signed the appropriate helmet waiver confirming this.

Unless the Non-Roster Duty Levy has been paid, I undertake as part of my membership responsibilities to participate in roster duties and the annual stocktake as required. If I am unavailable for my scheduled duty session, I will contact the Library as soon as practicable via info.belgravesouthtoylibrary@gmail.com to request a duty swap.

I agree to pay the fines and fees as per the current schedule. I agree that membership is not transferrable and non refundable after one month from the initial membership date.

I Agree

Code of Conduct of Application

Belgrave South Toy Library

Child Safety Policy and statement of commitment

Our commitment to child safety

Our organisation is committed to child safety.

We want children to be safe, happy, and empowered. We support and respect all children, as well as our staff and volunteers, and embrace all children regardless of their abilities, sex, gender, or social, economic or cultural background.

We are committed to the safety of all children, including the cultural safety of Aboriginal children. We have zero tolerance of child abuse and racism, and all allegations and safety concerns will be treated very seriously and consistently with our robust policies and procedures. We have legal and moral obligations to contact authorities when we are worried about a child’s safety, which we follow rigorously.

Our organisation has robust recruitment practices for all staff and volunteers. We have policies, procedures and education in place that support our staff and volunteers to achieve these commitments.

If you believe a child is at immediate risk of abuse phone 000.

Our staff and volunteers

This policy guides our staff and volunteers on how to behave with children in our organisation.

Children should never be left unsupervised in the care of toy library staff or volunteers.

Parents/guardians should always supervise their children at the toy library.

Wherever feasible toy libraries should implement the ‘two-person rule’ – ensuring there are two people present when the toy library is open. All our staff and volunteers must agree to abide by our Code of Conduct, which specifies the standards of conduct required when working with children.

Our organisational culture aims for all staff and volunteers to feel confident and comfortable in discussing any allegations of child abuse or child safety concerns. Education is important to ensure that everyone in our organisation understands that child safety is everyone’s responsibility. All staff receive training on our code of conduct.

Any inappropriate behaviour will be reported through appropriate channels, including the relevant government department or police, depending on the severity and urgency of the matter.

Training and supervision

Training and education are important to ensure that everyone in our organisation understands that child safety is everyone’s responsibility.

We train our staff to identify, assess, and minimise risks of child abuse and to detect potential signs of child abuse. New employees and volunteers will be supervised regularly to ensure they understand our organisation’s commitment to child safety and that everyone has a role to play in protecting children from abuse, as well as checking that their behaviour towards children is safe and appropriate (please refer to our Code of Conduct to understand appropriate behaviour further).

Any inappropriate behaviour will be reported through appropriate channels, including the relevant government department or police depending on the severity and urgency of the matter.

Recruitment

We take all reasonable steps to employ appropriately skilled people to work with our members.

We develop selection criteria that clearly demonstrate our commitment to child safety and an awareness of our social and legislative responsibilities.

We carry out reference checks and working with children checks for any paid staff members to ensure that we are recruiting the right people. Please see [enter state link www.workingwithchildren.vic.gov.au/ https://workingwithchildren.wa.gov.au/] for further information

Fair procedures for personnel

The safety and wellbeing of members is our primary concern.

We are also fair and just to personnel. The decisions we make when recruiting, assessing incidents, and undertaking disciplinary action will always be thorough, transparent, and based on evidence. We record all allegations of abuse and safety concerns using our incident reporting form, including investigation updates. All records are securely stored.

If an allegation of abuse or a safety concern is raised, we provide updates to children and families on progress and any actions we as an organisation take.

Privacy

All personal information considered or recorded will respect the privacy of the individuals involved, whether they are staff, volunteers, parents, or children, unless there is a risk to someone’s safety.

We have safeguards and practices in place to ensure any personal information is protected. Everyone is entitled to know how this information is recorded, what will be done with it, and who will have access to it.

Responsibilities

Our organisation takes our legal responsibilities seriously, including:

● Failure to disclose: Reporting child sexual abuse is a community-wide responsibility. All adults who have a reasonable belief that an adult has committed a sexual offence against a child under 16 must report that information to the police.

● Failure to protect: People of authority in our organisation may commit an offence if they know of a substantial risk of child sexual abuse and have the power or responsibility to reduce or remove the risk, but negligently fail to do so.

Any personnel who are mandatory reporters (e.g. teachers, doctors) must comply with their duties.

Risk management

Organisations are required to protect children when a risk is identified (see information about failure to protect above). In addition to general occupational health and safety risks, we proactively manage risks of abuse to our children.

We have risk management strategies in place to identify, assess, and take steps to minimise child abuse risks, which include risks posed by physical environments (for example, any doors that can lock), and online environments (for example, no staff or volunteer is to have contact with a child in the organisation on social media).

Regular review

This policy will be reviewed every two years and following significant incidents if they occur. We will ensure that families and children can contribute to the review. Where possible we do our best to work with local Aboriginal communities, culturally and/or linguistically diverse communities and people with a disability.

Allegations, concerns, and complaints

Our organisation takes all allegations seriously and has practices in place to investigate thoroughly and quickly. We work to ensure all families, staff and volunteers know what to do and who to tell if they observe abuse or are a victim, and if they notice inappropriate behaviour. We all have a responsibility to report an allegation of abuse if we have a reasonable belief that an incident took place. If an adult has a reasonable belief that an incident has occurred, then they must report the incident. Factors contributing to reasonable belief may be:

● A child states they or someone they know has been abused (noting that sometimes the child may in fact be referring to themselves)

● Behaviour consistent with that of an abuse victim is observed

● Someone else has raised a suspicion of abuse but is unwilling to report it

● Observing suspicious behaviour.

Last reviewed: July 2022

I Agree